HR-101 Employee Status

Summary

University employees designated as academic appointments (regular and non-regular as defined in Collected Rules and Regulations 310.020); administrative, service and support staff; and students are covered by this policy.

If any part of this policy does not reflect the Collected Rules and Regulations (CRR), the provisions of the CRR will govern.

Policy

Per CRR 320.050: Employee Status (Amended Bd. Min 9-26-19):

Academic Staff Appointment: There are two categories of Academic Staff appointments, Regular and Nonregular, as defined by Section 310.020 of the Collected Rules and Regulations (CRR). For the purposes of Section 320.050 of the CRR, the status of Academic Staff appointments is based on the terms of the employment relationship with the University, and both Regular and Nonregular academic staff employees may be either a Fully Benefit Eligible Employee or a Variable Hour Employee as determined by the definitions below:
1. Fully Benefit Eligible Academic Appointment: A University employee with an Academic Staff appointment that is at least 75 percent full time equivalent (FTE) and with indicated appointment duration of at least nine months. Individuals who are simultaneously employed by the University and the Harry S. Truman Veterans Administration Hospital, pursuant to an agreement between said organizations, where the total combined appointments are greater than 75 percent FTE, but the University portion of the appointment is less than 75 percent FTE, are considered Fully Benefit Eligible except for the purpose of participation in a ��ҹӰԺ retirement plan.
2. Variable Hour Employee: A University employee with an Academic Staff appointment that does not meet the definition of Fully Benefit Eligible above or the definition of Regular Employee (Administrative, Service and Support Staff) below, or the definition of Student Employee below.
Administrative, Service and Support Staff: The following provisions defining Regular Employee, Variable Hour Employee, Nonregular Employee and Per Diem Employee are in effect for all Administrative, Service and Support Staff employees, unless specifically exempted by policy.
1. Regular Employee: A University employee with an Administrative, Service and Support Staff appointment that is at least 75 percent FTE with an appointment duration of at least nine months.
2. Variable Hour Employee: An employee that does not have an Academic Staff Appointment that meets the definition of Fully Benefit Eligible Academic Appointment above or the definition of Regular Employee (Administrative, Service and Support Staff) above, or the definition of Student Employee below. A Variable Hour Employee in an Administrative, Service and Support Staff appointment may be either a Nonregular Employee or a Per Diem Employee as defined below.
  1. Nonregular Employee: An employee that has an Administrative, Service and Support Staff appointment that does not qualify for Regular Employee status as defined above.
  2. Per Diem Employee: An employee that has an Administrative, Service and Support Staff appointment that is not a part of an operating unit's regular work schedule and is scheduled to work only on an "as needed" basis. Work may be scheduled prospectively but should be considered as "elected" by the employee. Per Diem employees are provided an hourly rate of pay following approved rate schedule(s).
Subsidiary Employee: The following provisions defining Regular Employee, Variable Hour Employee, Nonregular Employee and Per Diem Employee are in effect for all Subsidiary Employees, unless specifically exempted by policy. A "Subsidiary Employee" means an employee of a "subsidiary entity" (which is defined to mean any organization (whether or not incorporated) which is required to be aggregated with the University pursuant to sections 414(b), (c), and (m) of the Internal Revenue Code and the regulations thereunder).
1. Regular Employee: A Subsidiary Employee with an appointment that is at least 75 percent FTE with an appointment duration of at least nine months.
2. Variable Hour Employee: A Subsidiary Employee that does not meet the definition of Regular Employee (Subsidiary Employee) above. A Variable Hour Employee in a Subsidiary Employee appointment may be either a Nonregular Employee or a Per Diem Employee as defined below.
  1. Nonregular Employee: An employee that has a Subsidiary Employee appointment that does not qualify for Regular Employee status as defined above.
  2. Per Diem Employee: An employee that has a Subsidiary Employee appointment that is not a part of an operating unit's regular work schedule and is scheduled to work only on an "as needed" basis. Work may be scheduled prospectively but should be considered as "elected" by the employee. Per Diem employees are provided an hourly rate of pay following approved rate schedule(s).
Student Employees: A University employee that is enrolled as a student at the ��ҹӰԺ and whose primary association with the University is related to the pursuit of an academic program. Because academic pursuit is the primary purpose of the student role, Student Employees should not be scheduled to work more than an average of 28 hours per week across all concurrent University jobs during the measurement period [1] and should be in a student title as described in HR-204 Student Position Titles.
The President is hereby authorized, subject to approval of the language by the General Counsel, to modify the language of benefit plan documents, as necessary to make them consistent with the above revisions of Section 320.050.

[1] Measurement and Stability Periods are designated by the University in accordance with Section 4980H of the Internal Revenue Code and the regulations thereunder.

Further HR Policy Provisions

Additional HR-101 policy provisions below in accordance with CRR 320.050:

Academic Variable Hour Appointments

Variable hour teaching academic employees such as adjunct appointments) are not required to report hours worked. Effective January 2022, worked hours will be determined based on a methodology that one (1) credit hour taught equals 3.25 hours worked. Variable hour non-teaching academic employees are responsible for accurately reporting hours worked.

**As of 01/01/2022, 3.25 hours per 1-credit hour taught**
Teaching credit	Work hours on PAF	FTE on PAF	Benefits
1	3.25	0.08	No benefits except FICA
2	6.50	0.16	No benefits except FICA
3	9.75	0.24	No benefits except FICA
4	13.00	0.33	No benefits except FICA
5	16.25	0.41	No benefits except FICA
6	19.50	0.49	No benefits except FICA
7	22.75	0.57	No benefits except FICA
8	26.00	0.65	No benefits except FICA
9	29.25	0.73	No benefits except FICA
10 or more	32.5-40	.81-1.00	*May be medical benefits eligible

*Eligibility for medical benefits is based on the “measurement period” under the Patient Protection and Affordable care Act (PPACA). In general, employees who average 30 hours or more over a 12-month period may be eligible to enroll in medical benefits. Please contact the ��ҹӰԺ HR Service Center for questions.

Administrative, Service and Support Staff
1. Benefit-eligible Employee
  1. Regular employees are fully benefit eligible.
  2. An employee may not accumulate multiple appointments to attain Regular status.
  3. Service credit for purposes of UM retirement plans will be determined by the terms of the applicable plan.
2. Nonregular Employee
  1. Nonregular employees are not benefit eligible, provided that their eligibility for and participation in particular UM retirement plans will be determined by the terms of the applicable plans.
  2. Employees may be reappointed beyond the initial appointment, but in no instance may a nonregular employee earn service credit under the UM retirement program.
  3. Nonregular employees are limited to less than 1500 hours per year (September 1, to August 31).
3. International Student Employee - International students may work up to 20 hours per week (.50 FTE) on campus during the fall and spring semesters, and more than 20 hours per week during the summer term and designated breaks (e.g. winter break).

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Summary

Policy

Further HR Policy Provisions

See Also