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1. Insertion Orders
2. Commission Register

ITEM NUMBER

1. Insertion Orders

These records document the type of information created and maintained by the four campuses' student newspapers. These records include, but are not limited to advertising, the name of the advertiser, size of the advertisement, date of insertion, amount of prepayment made (if any), the advertising representative, the advertiser’s signature, and is representative documentation or backup for paid commissions or fiscal materials.

Authorized Retention:

Retain for five (5) years, then destroy.

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2. Commission Register

This record is a spreadsheet created and maintained by the four campuses student newspaper departments to document all commissions due from advertisements sold in each newspaper. Information included on these spreadsheets are the name of advertiser, size of the advertisement, cost, amount of commission and the advertising representative’s name.

Authorized Retention:

Retain for five (5) years, then destroy.

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This authorization supersedes authorization 80-13.